Benefits for Contract Instructors
Health and Dental Benefits
CUPE 4600 has negotiated a comprehensive Health & Dental Benefits plan for all Contract Instructors at Carleton University. This plan includes vision care, travel insurance, extended health benefits, a drug plan, and other coverage.
During terms that you are teaching as a CI, you will receive an email from the plan provider, Canadian Benefits Consulting Group (CanBen). This email will provide details on the plan and instructions on how to access your benefits. It will also detail how to opt out of the benefits plan, if that is your preference.
If have not received an email from CanBen, please contact your union at
Looking for easy access to counselling services without leaving your desk or your home?
Please see the attached, or your CUPE 4600-2 benefit website, for information on this new electronic counselling service being offered to all Health & Dental Plan Members.
You’ve worked a lifetime accumulating retirement funds.
As you begin planning for your retirement, how do you take best advantage of your income to minimize taxes?
How and when you access income can save you tens of thousands of tax dollars.
A discounted rate of $75 gives you unlimited access for a year to a program you can use to calculate scenarios based on your assets to maximum your income and minimize taxes.
See the attached or the CUPE 4600-2 website for more information.
Available to all CUPE 4600-2 Members, whether you have a contract or not.
Affordable coverage with premiums deducted from your bank account by semester.
Only $48 per semester for $100,000 of coverage.
Coverage is also available for $200,000 or $300,000, and Family coverage.
See the attached or your CUPE 4600-2 website for enrollment details.
Rates are increasing between 10% and 25% depending on your province of residence, your coverage level, and whether or not you have a contract.
The increase is slightly higher than standard annual inflation for health costs, due in part to the past experience, and partly due to the fixed employer contribution from the University, which has not increased since the inception of the plan in 2014.
Increasing the employer’s contribution in line with inflation, the growth of Local’s membership, and with other similar programs is a high priority for the Trustees in the upcoming bargaining.
For more details on the employer contribution level, please contact your Bargaining Committee.
If you wish to Opt Out of the Plan, please provide proof of alternate insurance coverage by the deadline indicated in the enrollment email you will receive from Canadian Benefits. Acceptable proof: copy of your alternate insurance ID card or other proof of coverage, such as an Explanation of Benefits (EOB) from a paid claim. Confirmation of opt out will be sent at the end of the Enrollment period
Do you have more questions about your benefits?
you can contact CanBen directly by emailing firstname.lastname@example.org
Professional Development Fund
Article 20 of the Collective Agreement between Carleton University and CUPE 4600 – Unit 2 provides for a
Professional Development Fund for Contract Instructors.
the PDF exists as a fund “to support teaching-related professional development activities, and for the purpose of offsetting the cost of such books and material required for the performance of an employee’s teaching duties and responsibilities which are otherwise not provided to the employee. Any unused funds shall be carried over and added to the next year’s fund.”
Examples of teaching-related professional development activities include travel, accommodation and registration fees for academic conferences, and professional dues, and examples of books and materials needed to perform your teaching duties include the purchase of a computer, required software, and any other related items. Original receipts must be supplied in all instances. If your travel to a conference is by air, you must additionally provide your boarding passes in order to obtain reimbursement.
The process entails reimbursement for expenses that meet the criteria for the Fund. A contract instructor fills out the form and provides an explanation how the expense is related to their teaching. Once they get the Chair of their department to sign the application, it is sent to CUPE 4600. You can also send it via email to . Do NOT send in the receipts with your application form.
The Joint Committee for the Administration of the Agreement (JCAA) has set the maximum a single contract instructor can receive in an academic year is $900. The Academic year is defined as September of one calendar year to the end of August in the next calendar year (September 2016 – August 2017). It has also established the rule that if a contract instructor receives more than $400 in one academic year, their application for the next year is deferred until the August of the next academic year to allow first-time applicants better access to the fund. The reason is that there is only $90,000 to be distributed among a potential of 650-odd applicants every year.
A subcommittee of the JCAA meets every two months to review the applications. Once they are approved, CUPE 4600 will mail, to the address that is on your contract with Carleton, the approved application form along with a letter informing you to send the form and the original receipts to the Finance Department for reimbursement. The reimbursement will then be deposited into your bank account, in the same manner as your pay.
For further information call 613-520-2600 ext. 7482 or email
The application form is available here.
The Tuition Waiver Program is for Contract Instructors who are members of CUPE 4600, (Unit 2). To apply, an eligible Contract Instructor makes a written application with the Tuition Waiver directly to Human Resources who will verify the Instructor’s eligibility and forward the application to the Business Office. The Tuition Waiver may be applied to courses at either the graduate or undergraduate level. You can download a copy of the waiver and get more information about eligibility here.
Library and Computing Services Access
All Contract Instructors may access Carleton’s library and computing services upon providing proof they have have been hired to teach a course or courses in the upcoming Academic Year.
Access to Athletic Facilities
Contract Instructors have free access to Carleton’s Athletic & Physical Recreation Centre during from the start of their appointment to the end of the academic year in which that appointment occurred.